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Second Brain

Company memory and AI agents on top of your data

It connects your documents, emails and systems, answers any question with its source, and uses AI agents to handle routine work for you. Company knowledge stops being hidden in people's heads, folders and old emails.

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Why Second Brain

People in your company spend a lot of time looking for information you already have somewhere. Second Brain finds it for them, in a few seconds and with its source.

DocumentsEmailsSharePoint and TeamsCRM and ERPContractsInternal procedures

You ask in plain language, as if asking a colleague. The answer comes summarised and linked to the document it is based on, so you can verify it straight away.

Permissions

Second Brain respects existing permissions. Everyone sees only what they have access to.

Try it yourself

Ask your company memory

Pick one of the questions. The demo runs on fictional company data.

What to ask

Second BrainAnswers from your documents and systems

Click one of the questions to see how Second Brain answers and which sources it draws on.

What is the notice period in the contract with supplier Acme?

The notice period is 3 months and starts on the first day of the month following delivery of the notice. The notice must be in writing, email is not enough.

SourcesAcme framework agreement.pdf · p. 7Amendment no. 2.docx

How many days of leave do I have left this year?

Under the internal policy you are entitled to 25 days of leave. You have used 9 days this year, so 16 days remain.

SourcesLeave policy.pdfAttendance · HR system

How did we handle the complaint on order no. 2381?

The complaint was upheld. We replaced the faulty part within 5 working days and the customer received a 10% discount on their next order. The case was closed by John Doe.

SourcesCRM · case 2381Email from John Doe

How do I set up VPN on my new laptop?

Install the VPN app from the Company Portal, sign in with your work account and confirm the sign-in in the Authenticator app. You'll find an illustrated guide in the IT wiki.

SourcesIT wiki · VPN guideTeams · IT support channel

AI agents

Agents that see the work through

Second Brain doesn't just answer questions. AI agents draw on its knowledge and handle repetitive tasks themselves. For important steps they always wait for human approval.

Supplier invoices

TriggerInvoice arrives by email
AgentReads the PDF and matches it to an order
ResultInvoice ready for posting in the ERP

Approved by the accountant

Enquiries and quotes

TriggerCustomer sends an enquiry
AgentFinds the items in the price list and checks stock
ResultDraft quote in the CRM

Approved by the salesperson

Helpdesk

TriggerUser raises a ticket
AgentFinds a solution in the IT wiki and older tickets
ResultReply to the user, or handover to a technician

Onboarding a new colleague

TriggerNew employee in the HR system
AgentPrepares accounts, licences and induction materials
ResultEverything ready for day one

Approved by IT

Contract monitoring

TriggerAn important deadline is approaching
AgentChecks the terms and deadlines in the contract
ResultAlert with a summary to the responsible person

Management reports

TriggerEvery Monday morning
AgentSummarises the numbers, meetings and open tasks
ResultManagement overview in Teams

We also build automation in Power Platform or as custom development.Power Platform Custom AI development

How it works inside

From document to answer

Data from your sources is processed, stored in a vector index and can be used securely by your AI tools via MCP. You can grab and rotate the scene, and click a point to see its description.

Knowledge coreSecond Brain

Where it runs

Your data, your rules

Second Brain does the same everywhere. You simply choose where the data is stored and where the AI model runs.

EU based
AI Act compliant
No training on your data

Your Microsoft 365 tenantYour cloud or Evenir CloudYour network Can run offline

Documents and systemsSharePoint, Teams, emails, ERP and CRM

Second BrainIndex, knowledge graph and memory

AI modelAzure OpenAI in your tenant

AI model in a private cloudAmazon Bedrock, Google Vertex AI or Evenir Cloud

Local AI modelRuns on your hardware

Outside your environment

Data is not used to train models

Data stays in your tenant

Nothing leaves your network

	Microsoft 365 and Azure	Private cloud	Your own servers
Documents and data	In your Microsoft 365	In your AWS or Google Cloud, or in Evenir Cloud	On your servers
Index and company memory	In your Azure	In your AWS or Google Cloud, or in Evenir Cloud	On your servers
Questions and answers	Azure OpenAI in your tenant, in the EU region	Amazon Bedrock, Google Vertex AI or Evenir Cloud, in the EU region	Stay on your servers
Who runs it	Evenir together with your IT	Evenir together with your IT	Your IT with Evenir support
Training models on your data	No	No	No
Works without internet	No	No	Yes, even fully offline
Best for	Companies already using Microsoft 365	Companies with AWS or Google Cloud, or those who want a cloud from us	Manufacturing, healthcare, finance, public administration and other sensitive data

If you connect an external AI tool to Second Brain, such as ChatGPT or Claude, its provider will see what the tool reads. For fully local operation we recommend a local model.

Who it's for

Helps the whole company

Every department has its own documents and its own questions. Second Brain knows the answers for all of them.

Sales

Quotes and customers

Customer history in one place
Price lists and terms
Material for quotes

HR

People and policies

Leave, benefits, policies
Onboarding new colleagues
Answers to common questions

IT support

Guides and solutions

Step-by-step guides
Problems already solved once
Fewer repeated tickets

Contracts and legal

Deadlines and terms

Notice periods and penalties
Comparing contracts
Monitoring important deadlines

Manufacturing and engineering

Manuals and standards

Technical documentation
Procedures and standards
Lessons from past projects

Management

Overview and decisions

Summaries of meetings and reports
Quick answers from data
Input for decisions

How it works

From documents to company memory

We start with a small pilot so you see the benefit quickly and without a large investment.

Step 1

Mapping the sources

We find out where your knowledge is stored and who needs it.

Step 2

Connections and permissions

We connect the sources and set who can see what.

Step 3

Pilot with one team

We test the solution in practice and fine-tune the answers.

Step 4

Rollout across the company

We gradually connect further departments and sources.

What you get

Knowledge that doesn't walk out the door

When a colleague leaves or is on holiday, their know-how stays in the company and available to others.

Answers in seconds instead of searching.
Every answer with a link to its source.
Respects permissions and sensitive data.
Faster onboarding of new colleagues.

Need AI tailored to your processes?

Custom development

FAQ

Frequently asked questions

Which sources can Second Brain draw on?

Shared folders, SharePoint and Teams, emails, PDF and Word documents, and company systems such as CRM or ERP. We choose the specific sources together, based on where your knowledge is stored.

Where is our data stored?

We build the solution so that data stays under your control, typically in your Microsoft 365 and Azure environment. We agree the exact location and processing method in the initial analysis.

Will everyone see everything?

No. Second Brain respects existing permissions. An employee gets an answer only from documents they have access to.

Can an agent do anything without my approval?

Only where you allow it. For important steps, such as sending a quote or posting an invoice, the agent prepares a draft and waits for approval. It follows permissions and every step it takes is logged.

What if the answer isn't in the documents?

Second Brain doesn't make answers up. It says it didn't find one in the sources and suggests who to contact.

Want your own company memory?

info@evenir.cz · +420 604 644 825

Write to us